Category Archives: printing

The Cure for the Meeting Blues

Meeting. Just the word itself can evoke feelings of fear, dread, and panic. But it doesn’t have to. The primary reason to call a meeting is to share or brainstorm information, or to develop a plan of action for accomplishing a goal. That’s it.

Unfortunately, what often results from meetings are frustrated participants, unclear expectations, and, almost inevitably, more meetings. Often, a meeting will end with no decision being made or articulated, making it impossible for participants to turn decisions into action.

One of the best cures for meeting ills—that will make sure your meetings are the best investment of your time and resources—is to find someone to facilitate your meetings. Someone who knows the essentials of good facilitation.

With that in mind, here are some thoughts that every facilitator should keep in mind when preparing for, running, and following up on a meeting:

1. Create an agenda, complete with meeting goals, and stick to it.

In order for a meeting to be considered a success, there needs to be a tangible outcome—something actionable. Without an agenda, participants will feel free to bring up loosely related subjects that aren’t critical to achieving the goals of the meeting. Good ideas and purposeful tangents can happen within the construct of a solid agenda with strong facilitation.

2. Watch the clock.

The agenda should detail specific amounts of time for the discussion of each item. A good facilitator will keep track of the clock, remind the participants of the time, and generally keep the meeting on track.

3. Allow some time for fun.

Yes, meetings are work. But that doesn’t mean they can’t be fun. Facilitators should be relaxed enough to allow joking and small talk, but know when it is time to bring the focus back to the task at hand.

4. Turn ideas and decisions into action.

A meeting’s success can be measured by the amount of forward motion that occurs after everyone is dismissed. Too often, however, participants leave a meeting unsure of where to go next. Good facilitators should get agreement on every decision, help the group develop an action item to accompany every decision, and assign a person to complete each action. This information should be recorded in the meeting minutes.

5. Learn from your mistakes.

At the end of the meeting, before excusing the group, the facilitator should take a moment to get feedback from the group. That feedback should be used to improve future meetings.

If your company needs to cure its meeting ills, a solid facilitator may be just what the doctor ordered to get things on the road to recovery.

http://www.ParagonPress.net – Printing, direct mail, graphic design, social media, marketing services – 318.868.3351

RACK CARDS – Make an Impact

Have you considered the direction of your current marketing strategy lately? Are you stuck in a rut? Maybe it’s time to stretch the boundaries of your marketing plan to include rack cards—those convenient little cards that are available in rest stops, hotels, convenience stores and other high-traffic areas.

Why put limits on marketing when something as simple as rack cards can take your company’s information to places you wouldn’t ordinarily advertise? In fact, it can be extremely beneficial to advertise in areas that may be outside your typical marketing comfort zone. You never know who needs the services you provide, and the target marketing you do really only goes so far.

Location, location, location is one of the key benefits of rack cards. Not only are the racks placed in high-traffic areas with large volumes of people walking by on a regular basis, the people who stop at the rack are looking for information. They are actively trying to learn more about the area they are visiting—and your company is right there in the mix.

If your company provides a product or service that you don’t think people would pick up a rack card to read about, think again. Rack cards aren’t just viewed by people that are passing through town—visitors and residents alike have use for the information that can be gained from the cards they will find.

If your company is considering producing a rack card, here are some things to keep in mind:

• Bold, clear graphics. Stick to images that paint a positive picture of your company and will stand out on the rack.

• Well-chosen words. You have a limited amount of space to get your message across. Craft your message carefully.

• Paper. A heavy, coated paper will provide greater durability.

• Color. Be sure your rack cards are printed in color to grab attention.

Ask us about adding rack cards to your marketing plan! http://www.ParagonPress.net – 318.868.3351 – joan@paragonpress.net

Statement Stuffers

Statement Stuffers: Sales Tools Worth Trying

Want to share important information with your clients and promote your products without incurring the expense of a typical advertising campaign? Why not give statement stuffers a try?

Statement stuffers are a simple little sales tool that national retailers, utility companies, banks, and credit-card companies have been using for years—and with great success!

Statement stuffers are inexpensive to produce and mail. Because of their dimensions, multiple stuffers can be printed on a single sheet of paper and then cut down to size. This reduces press time, saving money on each impression. Plus, adding a stuffer to each statement that is mailed will typically add nothing to the postage cost.

In many companies, purchasing decisions are made by the same people who pay the bills. A well-thought-out statement stuffer, promoting a product or service that would be of interest to these buyers, could mean more and better sales in the future.

And statement stuffers can do more than market products. They can also be used to communicate important information to your client base. Since most clients receive a printed statement every month, printing a statement stuffer with information about changing services or potential concerns guarantees that the information will reach your audience in a timely manner.

Despite the name, a statement stuffer can be used for far more than just an addition to monthly statements. Many companies use their statement stuffers as front-counter handouts, include them with promotional packs, and add one to each order that goes out. As they’ve discovered, with statement stuffers the possibilities are endless.

http://www.ParagonPress.net – 318.868.3351 – Ranked #1 among printers nationwide for LOYALTY & SATISFACTION!

 

The Advantages of a Price List

If your company doesn’t have a standard price list for its products and services, here are some reasons you may want to consider implementing one:

• It standardizes pricing. Everybody who enters your store or talks to one of your outside sales representatives receives identical pricing information.

• It serves as a great visual aid. When customers enter your lobby with questions about pricing, your customer service representatives can review the price list with them and explain any special deals or price breaks you might be offering. Plus it is a great leave-behind after a sales call.

• It makes discounts seem more real—and significant. By seeing your actual prices printed on paper, customers will gain a better appreciation for any discounts you provide.

• It enhances your image. Customers will see you as a vendor they can count on to be organized, professional, and on the ball.

http://www.ParagonPress.net . 318-868-3351

Full-Color Printing Makes a Great Impression

When you sit down with a blank sheet of paper in front of you, does your vision for filling that page include color? Whether that page is meant to inform, invite, or inspire, it will make the greatest impression if it is printed in full color.

Black-and-white printing works for certain things—text documents and photographs. But full-color printing is the best way to make the right impression. Here are some reasons why:

• It’s more professional. If you’re trying to sell your company’s products or services, choosing full-color printing for marketing materials and business cards shows your prospective customers you’re a company that’s worth doing business with. It can help to add legitimacy to your company that will make people more likely to consider doing business with you.

• Printing in full color grabs attention. If you’re standing at a bulletin board or sifting through a pile of mail and there are five items, four of them in black and white and one of them in full color, it’s a given that your eyes will be drawn to the one that’s been done in color. You can write a solid brochure, flyer, or newsletter, but if it doesn’t get someone’s attention, it won’t make a difference.

• Pictures will look better. While of course you can add pictures in black and white, color pictures are more crisp and true to life. Oftentimes when you print a picture in black and white, you end up with an image that’s almost impossible to make out. Full-color printing can help prevent this problem.

One thing that may deter you from choosing color over black and white is cost. You may assume that it’s much more expensive to print in color than it is in black and white. In some cases, that’s true. However, as technology has changed, new dyes and methods have been created that can allow you to choose color without adding a great cost to the project.

http://www.ParagonPress.net – 318.868.3351 – info@paragonpress.net

 

Revive Your Old Manuals

While manuals can serve as one of the single most important sources of company information, they may also be one that is most frequently overlooked.


Why do most manuals lack readership? Simply put … manuals are notoriously boring. But for companies in the know, creative manuals are quickly becoming a popular trend.

Manuals are created for a variety of purposes, including company products and service manuals, pricing manuals, and employee policy and procedure manuals. No matter what their purpose, successful manuals must first be organized, easy to read, and well designed. But above all, they need to be interesting, timely, and specific to your company’s needs.

But how can all of this be accomplished? Remember that you have the power to make your company’s manuals as creative and interesting as you choose. Making the context more invigorating will serve to bring the content to life. Try using a nontraditional size or layout, bright ink colors, or varying paper weights, colors, and textures to add new life to the pages.

Just think of the possibilities for manuals that creatively display company products and services to act as persuasive visual guides for your customers. Not only will they demand attention with their important written information, they can also be used as a powerful marketing tool which has the ability to sell products and services for you.

Or consider the impact of breathing new life into employee manuals. These manuals are vital communications tools within any company, ensuring that employees have accurate and consistent information about their employment conditions. But outdated manuals garner no attention, so important policies may go unread and unheeded.

If it’s time to update or overhaul your manuals, but you are worried it will be a complex project, stop by and ask for help. We can inspire you with various examples of manuals, give you organizational ideas, and produce the perfect manual to meet your company’s needs.

http://www.ParagonPress.net – 318.868.3351 – info@paragonpress.net

 

Color Copies – A Great Alternative

We live in an on-demand business world. More is expected of us in less time than ever before. One way to ensure your printing remains up to speed in this whirlwind ride is through the prudent use of color copying.

Color copies are terrific tools for a variety of applications. Postcards, newsletters, brochures, even business cards … virtually any type of printing can now be done on a color copier, with surprisingly strong results. In some cases, graphics reproduce so sharply on a color copier that they are difficult to distinguish from process color pieces produced on a standard printing press.

Such results are prompting more and more companies to turn to color copies for many of their smaller projects that don’t require large print runs. Say, for example, you’re creating handouts for a small trade show, or customized product literature geared toward a very focused target group. Having those marketing materials reproduced on a color copier might save you time and money. Here’s why: The unit cost for traditional printing decreases significantly as the quantity ordered increases, which is good for large projects. But the setup costs involved in printing on the press make producing small projects more expensive than they need to be. With a color copier, there are no setup costs, so small projects can be completed for much less money.

This same economic reality has made it possible to add color in all kinds of interesting places. Let us suppose you’ve put together a presentation for an important prospect, or you want to include some high-quality color graphics in a single RFP or in your corporate portfolio. Before color copiers, such things didn’t make fiscal sense. Now, they do.

In the same way, you might want to test a few different versions of your company’s brochure to see which one draws the best response, before committing to a run of several thousand. Or maybe you want to create industry-specific literature that touches on different value points for every segment of your audience. For all of these, color copies are the way to go.

Our printing firm is equipped with the latest in color-copying equipment, and our staff has the knowledge and experience to create incredible color copies for your company. Ask us about color copies today!

http://www.ParagonPress.net – #1 in printing, direct mail, graphic design, social media, marketing services – 318.868.3351.

Door Hangers – How to Market With Them

Doors are everywhere–office buildings, hotels, neighborhood houses, etc. … why not take advantage of them as an idea for a marketing campaign?

Door-hanger marketing is an effective yet inexpensive way to reach an audience. Because your advertising message must physically be removed from the doorknob, it is very likely to be read and make an impression that lasts beyond a brief glance. And unlike other advertisements your prospect receives, door hangers typically stand alone without competition.

Here are a few ways to take advantage of door hanger marketing:

• Introduce a new business. Spread the word in local neighborhoods about your new company or services. Be sure to include a phone number, street address, and company website address.
Target a specific market. For example, if your company sells fencing, you can deliver your message just to the homes without an existing fence. Or if you sell renter’s insurance, you can target apartment complexes.
• Create name recognition. A consistent door-hanger campaign trains your prospect to think of you when the need arises for your product or service. Want to ensure the recipient keeps your hanger around longer? Distribute hangers with an affixed magnet, especially if the hanger includes your company’s hours of operation or other pertinent information.
• Encourage a call to action.
Track the success of your campaign with a special perforated tear-off of a discount coupon or business card. Or try a scratch-off discount that they need to bring to your business to find out the percentage they save.
• Promote company sponsorship. For example, at business conferences, distribute useful door hangers sponsored by your company on attendees’ hotel room doors that include a schedule of events, a map, and other useful info.
• Spread information, service reminders, etc. In addition to promotional advertising, door hangers can be used to provide information, serve as service reminders, or even to let your customers know you paid them a visit.

If you’re interested in seeing what door hangers can do for your business, give us a call today! We’ll help you develop a creative design to achieve the results you need.

http://www.ParagonPress.net – #1 in printing, direct mail, design, marketing – 318.868.3351

Business Stationery

Business Stationery:  Low-Tech in a High-Tech World

It’s a curious thing. The more high-tech and fast-paced our world becomes, the more people appreciate and respond to low-tech forms of communication.

While e-mail and texting are fast and (usually) efficient, sometimes the best way to communicate with clients, prospects, and friends is by way of a personal letter on company letterhead, or even a hand-written note on quality stationery.

To give your business communications that personal touch, be sure you have a supply of quality writing papers on hand. A well-coordinated stationery suite, including letterhead, blank notecards, and thank-you cards with coordinating envelopes, plus a good supply of business cards, enables you to send individualized messages quickly and effortlessly.

Here are some possibilities for your business stationery collection:

• Incorporate your company’s logo and signature colors into all the pieces. Place the logo on your letterhead, matching #10 envelopes, and business cards. Then, use the logo’s colors on your notecards and thank you cards.

• Provide yourself with more than one size of stationery. You’ll definitely want traditional 8.5 x 11 sheets for typed letters. Add a smaller size, such as 6.25 x 9.25, which can still contain your letterhead for a professional appearance, but which allows you to write a shorter, perhaps handwritten note.

• Consider adding a postcard to the mix. In addition to your stationery and notecards, you might want to print up some postcards. These can display virtually any image on the front, from a generic scene or greeting to a photo of your business or yourself, to a specialized message such as “We’ve Moved” or “Holiday Sale.” The back of the postcard allows you just enough space to write a short, yet personal, note.

Our friendly team of printing professionals is ready to help you put together a fantastic collection of business stationery. We’ll use our technology to give you a low-tech connection to your clients.

http://www.ParagonPress.net – #1 in printing, direct mail, graphic design, marketing – 318.868.3351

ENVELOPES – Be Sure Your Mail Gets Opened!

The post office handles nearly 200 billion pieces of mail each year. If you want your mailing to stand apart from the crowd, start with the envelope.

The envelope is much more than simply a means of sending communication. It creates a valuable first impression of your business, and also sets the expectation for the contents. Is it an invitation, a bill, business mail, or a surprise to be anticipated?

The more convincing and enticing the envelope, the more likely it is to be opened.

In addition to the design and color selection of your envelope, here are a few creative envelope ideas to ensure that your mailings get opened.

• Envelope Size. Large or oddly shaped envelopes (such as square shapes) draw more attention and get better response rates. The goal is to make it to the top of your recipient’s mail stack.

• Paper Type. The type of paper you select, together with creative design, can add a sense of quality to fit with your brand and target audience. For example, envelopes made from recycled paper depict you are environmentally conscious, while translucent envelopes provide a glimpse of your creativity.

• Windows. While windows are often used solely to show the recipient’s address, they can also be used creatively to link the envelope with the contents. Perhaps try various shapes and sizes on one or either side of the envelope.

• Envelope Teaser. Generate interest with a provocative statement. Effective teaser copy is compelling and entices the recipient to open your envelope.

http://www.ParagonPress.net – #1 in Shreveport, LA for printing, direct mail, graphic design, social media, marketing services. 318-868-3351